2024-01-17 Minutes - Governance Comm - FINAL
2024-01-30 Minutes - Governance Comm - FINAL
2024-03-01 Minutes - Governance Comm - FINAL
2023-01-06 Minutes - Governance Comm - FINAL
2023-02-21 Minutes - Governance Comm - FINAL
2023-04-25 Minutes - Governance Comm - FINAL
2023-05-23 Minutes - Governance Comm - FINAL
2023-06-27 Minutes - Governance Comm - FINAL
2023-09-15 Minutes - Governance Comm - FINAL
2022-11-04 Minutes - Governance Comm - FINAL
2022-12-06 Minutes - Governance Comm - FINAL
Update on Recommendations
Working Group A
Focused on recommendations that address the governance of the Board itself, including development and review of key policies, training for Board members, external communications, and critical work such as strategic planning, annual reports to the community, and Board performance and effectiveness.
| wdt_ID | wdt_created_by | wdt_created_at | wdt_last_edited_by | wdt_last_edited_at | CATEGORY | RECOMMENDATIONS | SOURCE REPORT | STATUS | UPDATE |
|---|---|---|---|---|---|---|---|---|---|
| 52 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | COMMUNICATIONS | Implementation Plan for all recommendations | INQUEST | PRIORITY | Priorities set, working groups assigned segments. |
| 53 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | COMMUNICATIONS | Monthly update on implementation of Expert Panel reports | EXPERT PANEL | Ongoing | |
| 54 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | COMMUNICATIONS | Annual report regarding Board initiatives, progress and expected timeline | INQUEST | ||
| 55 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | COMMUNICATIONS | Use of social media tools to encourage input | SINCLAIR/OCPC | FACEBOOK AND X ACCOUNTS CREATED, REGULAR POSTINGS | |
| 56 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | COMMUNICATIONS | Posting meaningful information on police activities such as budget, performance reports etc. | SINCLAIR/OCPC | KEY REPORTS POSTED TO BOARD WEBSITE | |
| 57 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | COMMUNICATIONS | Board to post all draft policies on website for public review | SINCLAIR/OCPC | PAGE CREATED FOR PUBLIC REVIEW AND COMMENT ON DRAFT POLICIES | |
| 58 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | COMMUNICATIONS | Board policies to be publicly and easily accessible | SINCLAIR/OCPC | ADOPTED POLICIES POSTED TO WEBSITE | |
| 59 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | DEI FRAMEWORK | Develop and Implement Human Rights, Anti-Racism, Indigenous Equity, Diversity and Inclusion Framework and Policy(ies) | EXPERT PANEL | PRIORITY | In development: engagement underway |
| 60 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | DEI FRAMEWORK | Board to develop and adopt anti-racism strategy and policy for the Board and Service | EXPERT PANEL | PRIORITY | |
| 61 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | DEI FRAMEWORK | Consider and implement trauma informed approach to treatment of members of the Service | EXPERT PANEL | ||
| 62 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | DEI FRAMEWORK | The Board retain an independent external expert in trauma-informed practice to reassess every three years | EXPERT PANEL | ||
| 63 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | BOARD GOVERNANCE POLICIES AND BYLAWS | Develop and enforce a mandatory Board Governance Training Program that includes, at a minimum, the following … | EXPERT PANEL | PRIORITY | Board adopted Orientation Policy that includes training. Community Safety & Policing Act includes mandatory training for all Board and Committee members. |
| 64 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | BOARD GOVERNANCE POLICIES AND BYLAWS | Board policy statement on openness and transparency | SINCLAIR/OCPC | PRIORITY | |
| 65 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | BOARD GOVERNANCE POLICIES AND BYLAWS | Establish, and make, public terms of reference for Governance Committee | INQUEST | PRIORITY | Posting in progress |
| 66 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | BOARD GOVERNANCE POLICIES AND BYLAWS | Adoption of principles of reconciliation and recognition of Indigenous peoples in governance and service deliver models | SINCLAIR/OCPC | PRIORITY | |
| 67 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | BOARD GOVERNANCE POLICIES AND BYLAWS | Develop and implement policies recommended by Sinclair report | EXPERT PANEL | PRIORITY | In progress/Ongoing |
| 68 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | BOARD GOVERNANCE POLICIES AND BYLAWS | Establish Governance Committee to review and develop policies | SINCLAIR/OCPC | Completed August, 2022 | |
| 69 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | BOARD GOVERNANCE POLICIES AND BYLAWS | Review and amend, where necessary, procedural by-laws | BOARD | Revised March 2024 | |
| 70 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | BOARD GOVERNANCE POLICIES AND BYLAWS | Review, strengthen and enforce Board Code of Conduct | EXPERT PANEL | Community Safety & Policing Act introduced an expanded, strenghtened Code of Conduct | |
| 71 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | BOARD GOVERNANCE POLICIES AND BYLAWS | Ensure receipt of regular advice and guidance on governance | EXPERT PANEL | ||
| 72 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | BOARD GOVERNANCE POLICIES AND BYLAWS | Board role statement with instruments, authorities and constraints | SINCLAIR/OCPC | ||
| 73 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | BOARD GOVERNANCE POLICIES AND BYLAWS | Policy and protocol for representation on Board, crisis communication, confidentiality and other communication needs | SINCLAIR/OCPC | Board renewed Communications Strategy May 2024 | |
| 74 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | BOARD GOVERNANCE POLICIES AND BYLAWS | Board Policy on Business Planning | SINCLAIR/OCPC | ||
| 75 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | BOARD GOVERNANCE POLICIES AND BYLAWS | Policy on use of funding from Special Account for sponsorships | BOARD | Special Account Policy adopted November 2023 | |
| 76 | dev@ajsivam.com | 25/06/2024 11:29 PM | dev@ajsivam.com | 25/06/2024 11:29 PM | BOARD GOVERNANCE POLICIES AND BYLAWS | Board Policy on Trend Analysis, Critical Points and Risk Management | SINCLAIR/OCPC |
Working Group B
The principal role of the Police Service Board is to provide oversight of the Police Service. In support of that this working group is responding to those recommendations that provide direction to the Chief and Service. Policies and initiatives in the areas of Human Resource management, organizational change, support and development of staff and leadership of the Service and the relationship between the Board and Service overall.
| wdt_ID | wdt_created_by | wdt_created_at | wdt_last_edited_by | wdt_last_edited_at | CATEGORY | RECOMMENDATIONS | SOURCE REPORT | STATUS | UPDATE |
|---|---|---|---|---|---|---|---|---|---|
| 103 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | STAFFING & RECRUITMENT | Board reporting system in respect of measurable progress in diversification | SINCLAIR/OCPC | Under Review | |
| 104 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | STAFFING & RECRUITMENT | Targets and timeline for recruitment for diversification | SINCLAIR/OCPC | Under Review | |
| 105 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | STAFFING & RECRUITMENT | Recruitment strategies for people from un-represented or under-represented communities | SINCLAIR/OCPC | Under Review | |
| 106 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | STAFFING & RECRUITMENT | Analyze existing barriers to recruitment, selection, retention, advancement and measures to addrss | SINCLAIR/OCPC | Under Review | |
| 107 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | STAFFING & RECRUITMENT | Create multi-stakeholder advisory group | SINCLAIR/OCPC | ||
| 108 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | STAFFING & RECRUITMENT | Develop, with Chief, partnership plan with FN, educational facilities and others to encourage Indigenous recruitment | SINCLAIR/OCPC | PRIORITY | |
| 109 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | ORGANIZATION OF THE SERVICE | Board policy regarding relations between the Board and the Chief and operational and other responsibilities of Chief | SINCLAIR/OCPC | PRIORITY | Information Sharing Policy adopted December 2023 |
| 110 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | ORGANIZATION OF THE SERVICE | Chief to ensure all ranks accountable to clear standards of ethical conduct | EXPERT PANEL | ||
| 111 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | ORGANIZATION OF THE SERVICE | Chief to develop leadership succession plan taking into account need for successful transformation | EXPERT PANEL | ||
| 112 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | ORGANIZATION OF THE SERVICE | Establish an independent pillar for Indigenous Peacekeeping with its own head at the rank of a Deputy Chief of Pol Establish independent pillar for Indigenous Peace keeping with its own head at the rank of a Deputy Chief rank of a Deputy Chief of Police | EXPERT PANEL | ||
| 113 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | ORGANIZATION OF THE SERVICE | Put human resources, labour relations, civilian conduct, training and education, human rights, finance, and IT under a civilian Command Officer | EXPERT PANEL | ||
| 114 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | ORGANIZATION OF THE SERVICE | Redesign organizational change initiative into a new project applying Human Rights etc lens and four pillars | EXPERT PANEL | ||
| 115 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | ORGANIZATION OF THE SERVICE | Establish outcomes-based, timebound process, with clear lines of accountability to implement all pending recommendations of the Coroner’s inquests and the OIPRD “Broken Trust” report, with public reporting of progress and results | EXPERT PANEL | ||
| 116 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | ORGANIZATION OF THE SERVICE | Conduct an independent evaluation of implemented OIPRD and Inquest recommendations | EXPERT PANEL | ||
| 117 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | ORGANIZATION OF THE SERVICE | Internal Ombudsman office led by high-ranking officer to serve as mediator/safe space | EXPERT PANEL | ||
| 118 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | ORGANIZATION OF THE SERVICE | Install and maintain an anonymous portal for receiving comments and concerns from members of the Service and the public | EXPERT PANEL | Process established under the Community Safety & Policing Act | |
| 119 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | ORGANIZATION OF THE SERVICE | Terms of Reference for Aboriginal Liason Unit | SINCLAIR/OCPC | Unit re-established as Community Liaison Unit with civilian coordinator September 2020 | |
| 120 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | ORGANIZATION OF THE SERVICE | Review Implmententation of Seven Youth Inquest Recommendations by Service | 7 YOUTH INQUEST | ||
| 121 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | ORGANIZATION OF THE SERVICE | Set annual performance objectives for Chief and Senior Command | EXPERT PANEL | PRIORITY | In place/Ongoing annually |
| 122 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | ORGANIZATION OF THE SERVICE | Board policy regarding relations between the Board, the Chair and the Chief and operational and other responsibilities of Chief | SINCLAIR/OCPC | PRIORITY | Addressed in Information Sharing Policy |
| 123 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | HUMAN RESOURCES & LABOUR RELATIONS | work with the TBPA and the Chief of Police to establish a new promotional process that is equitable and monitor results Work with TBPA ad Chief to establish a new promotional process that is equitable and monitor results | EXPERT PANEL | ||
| 124 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | HUMAN RESOURCES & LABOUR RELATIONS | External review of repeated denial of promotion/assignments | EXPERT PANEL | ||
| 125 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | HUMAN RESOURCES & LABOUR RELATIONS | Review promotional process to ensure objective, credible and consistent with Humand Rights/EDY | EXPERT PANEL | ||
| 126 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | HUMAN RESOURCES & LABOUR RELATIONS | Ensure that the President has dedicated paid time off from regular duties to attend to their members’ needs | EXPERT PANEL | ||
| 127 | dev@ajsivam.com | 25/06/2024 11:27 PM | dev@ajsivam.com | 25/06/2024 11:27 PM | HUMAN RESOURCES & LABOUR RELATIONS | Explore with TBPA a mutually agreed upon Independent Medical/Psychological Evaluator (IME) to provide a binding independent assessment of an employee’s fitness to return to work Medical/Psychological Evaluator (IME) to provide a binding independent | EXPERT PANEL |
Working Group C
The Thunder Bay Police Service, and its oversight Board, are very much concerned with the service provided to the communities of Thunder Bay and Oliver Paipoonge. Working Group C is charged with proposing responses to recommendations that are focussed on the relationship of the Board and the Service with the communities it services as well as local agencies, organizations and its leadership. The efforts of the working group will also address how the Board consults with First Nations, and other Indigenous communities and leaders, both in the City of Thunder Bay and across the region.
| wdt_ID | wdt_created_by | wdt_created_at | wdt_last_edited_by | wdt_last_edited_at | CATEGORY | RECOMMENDATIONS | SOURCE REPORT | STATUS | UPDATE |
|---|---|---|---|---|---|---|---|---|---|
| 49 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Board policy re relationships of Board and Service with FN communities, people, governments, organinizations and service providers | SINCLAIR/OCPC | PRIORITY | |
| 50 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Formal forum with community stakeholders and providers | EXPERT PANEL | First Forum held December 2023 | |
| 51 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Interim working Partnerships with Indigenous and other service providers in mental health, human trafficking, substance use, unhoused | EXPERT PANEL | ||
| 52 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Use training and development resources available from CAPG and OAPSB | SINCLAIR/OCPC | Ongoing | |
| 53 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Review Missing Person Policy in collaboration with FN | SINCLAIR/OCPC | Completed. Missing Person Policy adopted December 2023 | |
| 54 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Formal forum with FN Leaders | EXPERT PANEL | PRIORITY | First Forum held December 2023 |
| 55 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Annual outrech and consultation plan | SINCLAIR/OCPC | ||
| 56 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Dialogue with stakeholders to address Forensic pathology | EXPERT PANEL | Ongoing | |
| 57 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Communicate changes re regional policing to community | EXPERT PANEL | ||
| 58 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Keep City in the loop re regional policing | EXPERT PANEL | ||
| 59 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Dialogue with FN and other Services toward regional collaborative policing model | EXPERT PANEL | ||
| 60 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Formalize regional policing model | EXPERT PANEL | ||
| 61 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Formal forum with TBPS and other services | EXPERT PANEL | ||
| 62 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Establish nation to nation relationship with FN leaders | EXPERT PANEL | Ongoing | |
| 63 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Consider and implement trauma informed approach to police interactions with the community | EXPERT PANEL | ||
| 64 | dev@ajsivam.com | 25/06/2024 11:28 PM | dev@ajsivam.com | 25/06/2024 11:28 PM | STAFFING & RECRUITMENT | Information sharing agreements with FN | SINCLAIR/OCPC |