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Board Members Reports

Board and Committee Orientation and Training Policy

Correspondence to the Board

Board and Committee - Orientation and Training Policy - Confidentiality Stmt

Affirmation of Office

Ethical Framework

Community Safety and Policing Act, 2019

The Board's Purchasing/Supply Management By-Law

The Board's Procedural By-Law

2024-01-16 Minutes - PSB Regular - FINAL

2024-02-20 Minutes - PSB Regular - FINAL

2024-03-19 Minutes - PSB Regular - FINAL

2024-04-23 Minutes - PSB Regular - FINAL

2024-05-21 Minutes - PSB Regular - FINAL

2024-05-29 Minutes - PSB SPECIAL - FINAL

2024-06-18 Minutes - PSB Regular - FINAL

2024-08-13 Minutes - PSB Regular - FINAL

2024-09-17 Minutes - PSB Regular - FINAL

2024-10-24 Minutes - PSB Regular - FINAL

2024-01-16 Minutes - PSB Closed - FINAL

2024-02-20 Minutes - PSB Closed - FINAL

2024-03-19 Minutes - PSB Closed - FINAL

2024-04-23 Minutes - PSB Closed - FINAL

2024-05-21 Minutes - PSB Closed - FINAL

2024-06-18 Minutes - PSB Closed - FINAL

2024-06-27 Minutes - PSB Special - FINAL

2024-08-13 Minutes - PSB Closed - FINAL

2024-09-17 Minutes - PSB Closed - FINAL

2024-10-24 Minutes - PSB Closed - FINAL

2024-10-24 Minutes - PSB Closed - Whole Group - FINAL

2023-01-17 Minutes - PSB Regular - FINAL

2023-02-21 Minutes - PSB Regular - FINAL

2023-03-21 Minutes - PSB Regular - FINAL

2023-04-13 Minutes - PSB Special Regular - FINAL

2023-04-18 Minutes - PSB Regular - FINAL

2023-05-23 Minutes - PSB Regular - FINAL

2023-06-20 Minutes - PSB Regular - FINAL

2023-07-18 Minutes - PSB Regular - FINAL

2023-09-19 Minutes - PSB Regular - FINAL

2023-10-17 Minutes - PSB Regular - FINAL

2023-11-21 Minutes - PSB Regular - FINAL

2023-12-19 Minutes - PSB Regular - FINAL

2023-01-17 Minutes - PSB Closed - BOARD ONLY - FINAL

2023-01-17 Minutes - PSB Closed - Whole Group - FINAL

2023-02-21 Minutes - PSB Closed - FINAL

2023-03-21 Minutes - PSB Closed - FINAL

2023-04-18 Minutes - PSB Closed - FINAL

2023-05-23 Minutes - PSB Closed - FINAL - amended

2023-06-20 minutes - PSB Closed - FINAL - amended

2023-06-26 Minutes - PSB Special Closed - FINAL

2023-07-18 Minutes - PSB Closed - FINAL - amended

2023-09-19 Minutes - PSB Closed - FINAL

2023-10-17 Minutes - PSB Closed - FINAL

2023-11-07 Minutes - PSB Special Closed - FINAL

2023-11-21 Minutes - PSB Closed - FINAL

2023-12-19 Minutes - PSB Closed - Board Members Only - FINAL

2023-12-19 Minutes - PSB Closed - FINAL

Board and Committee Orientation and Training Policy

Policies: Appointees to Committees

Board and Committee - Orientation and Training Policy - Confidentiality Stmt

Role and Responsibility Policy

Information Sharing Policy

Special Fund Policy

Indigenous Relationship Policy

Missing Persons Policy

Use of Force Policy

AI Use Policy

Competencies and Attributes Policy

Format for Policy/Procedure

Policy Template

TBPSB Investigation

Broken Trust Report link

Office Relocation to 1111 Victoria Avenue, East

Independent Expert Panel

Contact Information - Board Members 2022 - 2026

FORM Architecture - 2019034 Decentralized HQ Study - FINAL REV2 - Oct2020

2020-10-20 FORM Architects - Addendum Report PSB Presentation

TBPS-TogetherBuildingBetter - Council Package - Final

TBPS-TogetherBuildingBetter - Fact Sheet Build vs Reno Final

TBPS-TogetherBuildingBetter - Fact Sheet Whats wrong with current building Final

Final Report - Police Headquarters - Confidential In Camera Presentation - 2020-02-18

2023-06-28 CTB Police Station Class D - Updated Cost Estimate

2021-10-07 Confidential Memo Police Facility Project Update Memo

2024.11.26 TBPSB Refresh Presentation

Final Report Review Open Session - Police Headquarters - 2023-06-20

Update on Recommendations

Working Group A

Focused on recommendations that address the governance of the Board itself, including development and review of key policies, training for Board members, external communications, and critical work such as strategic planning, annual reports to the community, and Board performance and effectiveness.

wdt_ID wdt_created_by wdt_created_at wdt_last_edited_by wdt_last_edited_at CATEGORY RECOMMENDATIONS SOURCE REPORT STATUS UPDATE
52 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM COMMUNICATIONS Implementation Plan for all recommendations INQUEST PRIORITY Priorities set, working groups assigned segments.
53 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM COMMUNICATIONS Monthly update on implementation of Expert Panel reports EXPERT PANEL Ongoing
54 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM COMMUNICATIONS Annual report regarding Board initiatives, progress and expected timeline INQUEST
55 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM COMMUNICATIONS Use of social media tools to encourage input SINCLAIR/OCPC FACEBOOK AND X ACCOUNTS CREATED, REGULAR POSTINGS
56 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM COMMUNICATIONS Posting meaningful information on police activities such as budget, performance reports etc. SINCLAIR/OCPC KEY REPORTS POSTED TO BOARD WEBSITE
57 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM COMMUNICATIONS Board to post all draft policies on website for public review SINCLAIR/OCPC PAGE CREATED FOR PUBLIC REVIEW AND COMMENT ON DRAFT POLICIES
58 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM COMMUNICATIONS Board policies to be publicly and easily accessible SINCLAIR/OCPC ADOPTED POLICIES POSTED TO WEBSITE
59 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM DEI FRAMEWORK Develop and Implement Human Rights, Anti-Racism, Indigenous Equity, Diversity and Inclusion Framework and Policy(ies) EXPERT PANEL PRIORITY In development: engagement underway
60 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM DEI FRAMEWORK Board to develop and adopt anti-racism strategy and policy for the Board and Service EXPERT PANEL PRIORITY
61 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM DEI FRAMEWORK Consider and implement trauma informed approach to treatment of members of the Service EXPERT PANEL
62 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM DEI FRAMEWORK The Board retain an independent external expert in trauma-informed practice to reassess every three years EXPERT PANEL
63 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM BOARD GOVERNANCE POLICIES AND BYLAWS Develop and enforce a mandatory Board Governance Training Program that includes, at a minimum, the following … EXPERT PANEL PRIORITY Board adopted Orientation Policy that includes training. Community Safety & Policing Act includes mandatory training for all Board and Committee members.
64 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM BOARD GOVERNANCE POLICIES AND BYLAWS Board policy statement on openness and transparency SINCLAIR/OCPC PRIORITY
65 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM BOARD GOVERNANCE POLICIES AND BYLAWS Establish, and make, public terms of reference for Governance Committee INQUEST PRIORITY Posting in progress
66 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM BOARD GOVERNANCE POLICIES AND BYLAWS Adoption of principles of reconciliation and recognition of Indigenous peoples in governance and service deliver models SINCLAIR/OCPC PRIORITY
67 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM BOARD GOVERNANCE POLICIES AND BYLAWS Develop and implement policies recommended by Sinclair report EXPERT PANEL PRIORITY In progress/Ongoing
68 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM BOARD GOVERNANCE POLICIES AND BYLAWS Establish Governance Committee to review and develop policies SINCLAIR/OCPC Completed August, 2022
69 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM BOARD GOVERNANCE POLICIES AND BYLAWS Review and amend, where necessary, procedural by-laws BOARD Revised March 2024
70 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM BOARD GOVERNANCE POLICIES AND BYLAWS Review, strengthen and enforce Board Code of Conduct EXPERT PANEL Community Safety & Policing Act introduced an expanded, strenghtened Code of Conduct
71 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM BOARD GOVERNANCE POLICIES AND BYLAWS Ensure receipt of regular advice and guidance on governance EXPERT PANEL
72 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM BOARD GOVERNANCE POLICIES AND BYLAWS Board role statement with instruments, authorities and constraints SINCLAIR/OCPC
73 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM BOARD GOVERNANCE POLICIES AND BYLAWS Policy and protocol for representation on Board, crisis communication, confidentiality and other communication needs SINCLAIR/OCPC Board renewed Communications Strategy May 2024
74 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM BOARD GOVERNANCE POLICIES AND BYLAWS Board Policy on Business Planning SINCLAIR/OCPC
75 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM BOARD GOVERNANCE POLICIES AND BYLAWS Policy on use of funding from Special Account for sponsorships BOARD Special Account Policy adopted November 2023
76 dev@ajsivam.com 25/06/2024 11:29 PM dev@ajsivam.com 25/06/2024 11:29 PM BOARD GOVERNANCE POLICIES AND BYLAWS Board Policy on Trend Analysis, Critical Points and Risk Management SINCLAIR/OCPC

Working Group B

The principal role of the Police Service Board is to provide oversight of the Police Service. In support of that this working group is responding to those recommendations that provide direction to the Chief and Service. Policies and initiatives in the areas of Human Resource management, organizational change, support and development of staff and leadership of the Service and the relationship between the Board and Service overall.

wdt_ID wdt_created_by wdt_created_at wdt_last_edited_by wdt_last_edited_at CATEGORY RECOMMENDATIONS SOURCE REPORT STATUS UPDATE
103 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM STAFFING & RECRUITMENT Board reporting system in respect of measurable progress in diversification SINCLAIR/OCPC Under Review
104 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM STAFFING & RECRUITMENT Targets and timeline for recruitment for diversification SINCLAIR/OCPC Under Review
105 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM STAFFING & RECRUITMENT Recruitment strategies for people from un-represented or under-represented communities SINCLAIR/OCPC Under Review
106 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM STAFFING & RECRUITMENT Analyze existing barriers to recruitment, selection, retention, advancement and measures to addrss SINCLAIR/OCPC Under Review
107 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM STAFFING & RECRUITMENT Create multi-stakeholder advisory group SINCLAIR/OCPC
108 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM STAFFING & RECRUITMENT Develop, with Chief, partnership plan with FN, educational facilities and others to encourage Indigenous recruitment SINCLAIR/OCPC PRIORITY
109 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM ORGANIZATION OF THE SERVICE Board policy regarding relations between the Board and the Chief and operational and other responsibilities of Chief SINCLAIR/OCPC PRIORITY Information Sharing Policy adopted December 2023
110 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM ORGANIZATION OF THE SERVICE Chief to ensure all ranks accountable to clear standards of ethical conduct EXPERT PANEL
111 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM ORGANIZATION OF THE SERVICE Chief to develop leadership succession plan taking into account need for successful transformation EXPERT PANEL
112 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM ORGANIZATION OF THE SERVICE Establish an independent pillar for Indigenous Peacekeeping with its own head at the rank of a Deputy Chief of Pol Establish independent pillar for Indigenous Peace keeping with its own head at the rank of a Deputy Chief rank of a Deputy Chief of Police EXPERT PANEL
113 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM ORGANIZATION OF THE SERVICE Put human resources, labour relations, civilian conduct, training and education, human rights, finance, and IT under a civilian Command Officer EXPERT PANEL
114 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM ORGANIZATION OF THE SERVICE Redesign organizational change initiative into a new project applying Human Rights etc lens and four pillars EXPERT PANEL
115 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM ORGANIZATION OF THE SERVICE Establish outcomes-based, timebound process, with clear lines of accountability to implement all pending recommendations of the Coroner’s inquests and the OIPRD “Broken Trust” report, with public reporting of progress and results EXPERT PANEL
116 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM ORGANIZATION OF THE SERVICE Conduct an independent evaluation of implemented OIPRD and Inquest recommendations EXPERT PANEL
117 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM ORGANIZATION OF THE SERVICE Internal Ombudsman office led by high-ranking officer to serve as mediator/safe space EXPERT PANEL
118 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM ORGANIZATION OF THE SERVICE Install and maintain an anonymous portal for receiving comments and concerns from members of the Service and the public EXPERT PANEL Process established under the Community Safety & Policing Act
119 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM ORGANIZATION OF THE SERVICE Terms of Reference for Aboriginal Liason Unit SINCLAIR/OCPC Unit re-established as Community Liaison Unit with civilian coordinator September 2020
120 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM ORGANIZATION OF THE SERVICE Review Implmententation of Seven Youth Inquest Recommendations by Service 7 YOUTH INQUEST
121 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM ORGANIZATION OF THE SERVICE Set annual performance objectives for Chief and Senior Command EXPERT PANEL PRIORITY In place/Ongoing annually
122 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM ORGANIZATION OF THE SERVICE Board policy regarding relations between the Board, the Chair and the Chief and operational and other responsibilities of Chief SINCLAIR/OCPC PRIORITY Addressed in Information Sharing Policy
123 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM HUMAN RESOURCES & LABOUR RELATIONS work with the TBPA and the Chief of Police to establish a new promotional process that is equitable and monitor results Work with TBPA ad Chief to establish a new promotional process that is equitable and monitor results EXPERT PANEL
124 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM HUMAN RESOURCES & LABOUR RELATIONS External review of repeated denial of promotion/assignments EXPERT PANEL
125 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM HUMAN RESOURCES & LABOUR RELATIONS Review promotional process to ensure objective, credible and consistent with Humand Rights/EDY EXPERT PANEL
126 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM HUMAN RESOURCES & LABOUR RELATIONS Ensure that the President has dedicated paid time off from regular duties to attend to their members’ needs EXPERT PANEL
127 dev@ajsivam.com 25/06/2024 11:27 PM dev@ajsivam.com 25/06/2024 11:27 PM HUMAN RESOURCES & LABOUR RELATIONS Explore with TBPA a mutually agreed upon Independent Medical/Psychological Evaluator (IME) to provide a binding independent assessment of an employee’s fitness to return to work Medical/Psychological Evaluator (IME) to provide a binding independent EXPERT PANEL

Working Group C

The Thunder Bay Police Service, and its oversight Board, are very much concerned with the service provided to the communities of Thunder Bay and Oliver Paipoonge. Working Group C is charged with proposing responses to recommendations that are focussed on the relationship of the Board and the Service with the communities it services as well as local agencies, organizations and its leadership. The efforts of the working group will also address how the Board consults with First Nations, and other Indigenous communities and leaders, both in the City of Thunder Bay and across the region.

wdt_ID wdt_created_by wdt_created_at wdt_last_edited_by wdt_last_edited_at CATEGORY RECOMMENDATIONS SOURCE REPORT STATUS UPDATE
49 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Board policy re relationships of Board and Service with FN communities, people, governments, organinizations and service providers SINCLAIR/OCPC PRIORITY
50 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Formal forum with community stakeholders and providers EXPERT PANEL First Forum held December 2023
51 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Interim working Partnerships with Indigenous and other service providers in mental health, human trafficking, substance use, unhoused EXPERT PANEL
52 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Use training and development resources available from CAPG and OAPSB SINCLAIR/OCPC Ongoing
53 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Review Missing Person Policy in collaboration with FN SINCLAIR/OCPC Completed. Missing Person Policy adopted December 2023
54 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Formal forum with FN Leaders EXPERT PANEL PRIORITY First Forum held December 2023
55 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Annual outrech and consultation plan SINCLAIR/OCPC
56 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Dialogue with stakeholders to address Forensic pathology EXPERT PANEL Ongoing
57 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Communicate changes re regional policing to community EXPERT PANEL
58 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Keep City in the loop re regional policing EXPERT PANEL
59 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Dialogue with FN and other Services toward regional collaborative policing model EXPERT PANEL
60 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Formalize regional policing model EXPERT PANEL
61 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Formal forum with TBPS and other services EXPERT PANEL
62 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Establish nation to nation relationship with FN leaders EXPERT PANEL Ongoing
63 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Consider and implement trauma informed approach to police interactions with the community EXPERT PANEL
64 dev@ajsivam.com 25/06/2024 11:28 PM dev@ajsivam.com 25/06/2024 11:28 PM STAFFING & RECRUITMENT Information sharing agreements with FN SINCLAIR/OCPC

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